Sunday, January 03, 2021

Presenting with Apple's Keynote in Zoom

I am one that needs my notes in front of me when I present. Whether I look at them or not, it makes me feel more secure if they are there. 

I have been doing a lot of presentations on Zoom using Keynote. In order to see my notes, I have had to use two monitors. Of course, when I push Play in Keynote in real life, I see my notes and the audience sees the presentation on the "big screen". 

In Zoom, I share the window of the the external monitor, that has the presentation showing, with the audience and I see my notes in front of me. I do see my video and can open the chat if I need to. However, there are sometimes problems directing the audio so both the audience and I can hear me speaking and any video sound.


I finally have come up with a one-computer solution to the problem!

Here are the instructions followed by screenshots.


WHAT TO SET-UP IN ZOOM

  1. Open or join a Zoom meeting.
  2. Pick SHARE SCREEN and tap the ADVANCED tab.
  3. Pick PORTION OF SCREEN. Stay on that ADVANCED tab. 
  4. In the bottom left corner of the ADVANCED tab, check SHARE SOUND and OPTIMIZE FOR VIDEO CLIP.
  5. Hit SHARE in the bottom right. Don't worry (yet) about the green frame that shows up.

ZOOM ADVANCED SHARE TAB


WHAT TO SET-UP IN KEYNOTE
  1. Open your Keynote presentation.
  2. Pick PLAY - CUSTOMIZE PRESENTER DISPLAY.
  3. Move things around on the screen to allow you to both see your notes and make the current slide as large as possible.
  4. Move the Zoom green frame over the current slide and resize the green frame  by dragging the handles
  5. Close the PRESENTER DISPLAY.
  6. This time, pick PLAY - REHEARSE SLIDESHOW and you will see the Zoom CONTROLS (and you can open the Zoom chat) and your notes. The audience sees only the slides in the green frame.
  7. Any videos play and you can open the slide navigator if you need to.
REHEARSE SLIDESHOW WITH ZOOM PORTION OF SCREEN SHOWING SLIDE